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August 16, 2020 Literature Committee agenda and notes

Collaboration on literature for the fellowship, such as a Basic Text, a book of Daily Reflections, and pamphlets that address special topics
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Scott
Posts: 35
Joined: Thu Nov 19, 2020 10:53 pm

August 16, 2020 Literature Committee agenda and notes

Post by Scott »

Agenda:
1: Prayer for serenity
2a: Business forum access. Does anyone need it?
2b: Volunteer for note taker of topics and decisions?

3a: Basic text workgroup report
3b: Meeting handbook report

4: First two steps of literature processhttp://forum.cgaa.info/topic2139.html
4A. Clearly define project
4B. Check for GSC support and determine editor (or editor team)
5: Editor or Editor Team, requirements, selectionhttp://forum.cgaa.info/topic2137.html
6: Sample meeting formats for Meeting Handbook
7: Newcomer welcome letter for website
8: Meeting Starter Kit,http://forum.cgaa.info/topic1461.html

Minutes from last meeting athttp://forum.cgaa.info/post8786.html

4A: Literature Committee defines a project
The Literature Committee chooses a project to initiate based on the level of need and urgency within the fellowship and the level of interest and energy within the committee. The committee clearly defines the literature piece's topics, scope, purpose, and audience. They give clear guidance to ensure relevant contributions from writers. Next, they run the project by the GSC to gauge support for putting the piece on the website and/or funding its printing costs.

4B. Check for GSC support and determine editor (or editor team)
The GSC decides whether or not the project seems appropriate for publishing on the website and/or in print and if they want to put GSC time and energy into this process. (Step 1 of the GSC Literature Approval process.)

If the GSC agrees to support the project and run the literature approval process in the future, GSC decides on a Lead Editor or leaves it to Lit Com to choose one.

For a large project, one or two additional members are selected by the Editor and/or Literature Committee to collectively make decisions on the larger editing issues. Together, the Editor and assistants are called the Editor Team.
Skald
Posts: 0
Joined: Fri Nov 20, 2020 10:46 pm

August 16, 2020 Literature Committee agenda and notes

Post by Skald »

August 16, 2020 Meeting
Attending : Scott, Jeff, Xander H, Major, Schmully

Notetaker : Major


Agenda:
1: Prayer for serenity
2a: Business forum access. Does anyone need it?
2b: Volunteer for note taker of topics and decisions?
3a: Basic text workgroup report
3b: Meeting handbook report
4: First two steps of literature process http://forum.cgaa.info/topic2139.html
4A. Clearly define project
4B. Check for GSC support and determine editor (or editor team)
5: Editor or Editor Team, requirements, selection http://forum.cgaa.info/topic2137.html 6: Sample meeting formats for Meeting Handbook
7: Newcomer welcome letter for website
8: Meeting Starter Kit, http://forum.cgaa.info/topic1461.html



Meeting Notes :

Summary of Reports :

3a Basic Text Handbook : stalled at moment

3b Meeting Handbook : Amsterdam and NYC formats provided

3c Other Reports and Projects : none mentioned.

4. Literature Process :

4A : Define Project Clearly....

http://forum.cgaa.info/topic2139.html

To define project , gather material, and editing are what Literature Committee will focus upon.

Literature Committee defines a project
The Literature Committee chooses a project to initiate based on the level of need and urgency within the fellowship and the level of interest and energy within the committee.

The committee clearly defines the literature piece's topics, scope, purpose, and audience.

They give clear guidance to ensure relevant contributions from writers.

Next, they run the project by the GSC to gauge support for putting the piece on the website and/or funding its printing costs.


  • We're following the energy, and interest of the Literature Committee



  • GSC doesn't decide upon what writing we do, they do decide how much support or distribution they want to contribute and what goes to print and further distribution.



Each workgroup decides how to track their work, progress, and status and make that info available to others interested in the project.

* A tracking/ documentation page is highly recommended to record the journey of a document through it's development, review, submission to committee, requests for revision, revision, and forwarding to membership.

Options for Feedback ?

  • Links to Google Drive,



  • At the creation stage, the participation of members with a year or more of sobriety is desired. How to seek feedback



  • Current Project list : ON webpage : Keep updated




Access may be restricted...

A temporary solutions, could use the forum,, google docs, project management software ***

Set up new forum...?

Business Forums may be separated from Recovery Forum.... in near future...

Groups taking responsibility for their involvement...

General announcement of particular projects, and request for feedback

    4B ) GSC green lights project
  • The GSC decides whether or not the project seems appropriate for publishing on the website and/or in print and if they want to put GSC time and energy into this process.

  • Step 1 of the GSC Literature Approval process.)

  • If the GSC agrees to support the project and run the literature approval process in the future, GSC decides on a Lead Editor or leaves it to Lit Commitee to choose one.

  • For a large project, one or two additional members are selected by the Editor and/or Literature Committee to collectively make decisions on the larger editing issues.
    ( Not the small stuff, grammar etc )

  • Together, the Editor and assistants are called the Editor Team.

  • An exceptionally large project might be broken down into sub-projects, each with its own Editing Team.




5: Editor or Editor Team, requirements, selection http://forum.cgaa.info/topic2137.html

This is an outline of what we desire... for someone taking on the role of Editor.
contributions from anyone is welcome... if 6 months at least, Forum is open for contributions it's unrestricted... feedback is also unrestricted.... Game free time requirement is at the editorial level.

Ideals : Experience editing, a year of sobriety for editors,

One editor ? Two editors ? Will they get along ?

Do they have a CGAA focus ? Are they experienced within our Fellowship ?
Do they have that perspective.


5 ) The Lead Editor is selected based on a prioritized list of qualifications.
How do we select an Editor ?
These are meant as guidelines and not rules.
Recovering from video gaming addiction and game-free for at least two years with at least two years of experience in the CGAA meetings and fellowship
Experience with the topics being covered in the project or sub-project
Ability to see a topic from many angles and simultaneously hold varying perspectives in mind
Extensive reading and writing experience in English
Works well with others and respects the voice of the group conscience
Ability to suggest changes as positive, constructive feedback that encourages authors
Preferably someone who has recently been active on the Literature Committee
Preferably someone with a full, well-rounded experience of recovery, who has experience with sponsoring and being sponsored, face-to-face recovery meetings (CGAA or another abstinence-based fellowship), the twelve steps, and helping newcomers
Preferably someone with editing experience

What does the Editor Do ?
* Add a couple lines....
* Editor corrects language errors, maintains consistency of the text, makes the text cohesive, edits copy, content editing.

Goal : Approve for September meeting

Not Addressed at August Meeting Tabled until September Meeting

6: Sample meeting formats for Meeting Handbook
7: Newcomer welcome letter for website
8: Meeting Starter Kit, http://forum.cgaa.info/topic1461.html
9. Check on Current Projects
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